HOT Grant Application - Meetings, Conventions, and Trade Shows

Organization Information

Provide your organization's mailing address.
Click "Choose File" below to upload your Form W-9 in PDF format.

Contact Information

Event Information

Provide a link to your event's website.
Primary Event Facility (Or Facilities)
Where will your event take place? Check all that apply.
Market Segment
Please provide the number of years in existence, the location(s) of the last 3 years/events, and provide a brief description of the event.
The total number of attendees, delegates, or visitors staying at least one night.
The total number of attendees, delegates, or visitors not staying overnight.
The percentage of attendees, delegates, or visitors who are staying in paid overnight accommodations (hotels, motels, short term rentals, etc.)
The percentage of attendees, delegates, etc. who are from the Bryan-College Station area.
The total number of hotel rooms expected to be used by all attendees. (1 Room Night = 1 Room X 1 Night; 10 Room Nights = 5 Rooms X 2 Nights; etc.)
Date of Hotels Needed & Rooms Per Night (example below)
List the hotels that are currently blocked, or with a signed agreement, for this event. Check the box below if accommodations have not yet been arranged.

Funding Information

Please list any other revenue sources for this event.

A link to download the post-event survey template will go here.

A link to download a sample “Hotel Occupancy Tax Grant Agreement” that will be required, if approved for funds, will go here.

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