Hotel Occupancy Tax (HOT) Grant
Planning your next meeting or event in Bryan? We're here to help your budget go further.
What is the HOT Grant?
The HOT Grant is a grant funding program for events that bring hotel room nights into Bryan properties. Funds are typically tied to the production of a minimum room night requirement. These funds can be used to pay for costs directly associated with the production of the event and are paid on a reimbursement basis after the conclusion of the event, submission of a post-event report, and confirmation of necessary production.
What types of expenses are typically covered by the grant?
- Marketing
- Facility rentals
- Transportation
- F&B
- Hotel rooms for event staff
- Officials/judges fees, etc.
How To Apply
How can you apply for the grant?
We've laid out a Grant Process Workflow so applying is easier than ever. Just follow the steps below:
Application Submission
- Automated Notification to DB & Client
Processing of Application
- Confirmation of Submitted Application
- Input into Spreadsheet
- Complete EIC
- Complete Overview Page
- Funding Recommendation
- Board Approval
Agreement
- Details to Include: funding amount, RNs, deadlines, survey, post-event submission, marketing (logo/links)
- Submission of Executed Agreement
Reminders prior to Event
Survey Requirement & Template
Post-Event Deadline & Link
Event
Post-Event Submission (60 days after last day of event)
- Submission of Survey or Pick-Up Report
- Proof of Room Night Generation
- Event Narrative
- Actuals
- Explanation of Expenses
Analysis
- Confirmation of Post-Event Submission
- Review of Survey or Pick-Up Report
- Bryan Room Nights
- Audit as necessary
- Final Funding Determination
Payment
- Notice of Final Funding Determination
- Submission of Invoice for Funds
- Submission of Check Request
Get Started
Complete the form below to get started:
[Insert Link to Form]
For questions or to receive more information regarding the HOT Grant, contact Destination Bryan's Business Development Manager, Morgan Key.